Since we are now in the digital age, and communication is no longer face to face or over the phone, here are some things to keep in mind while e-mailing.
Your e-mail can bite you! Unfortunately, just one small error in judgment can cost you.
To stay out of trouble:
- Know what investigators look for – So called Hot words like “insider trading”, “illegal” and subtle language like “you know, that thing we talked about”. And shifts in e-mail habits (employee who normally e-mails during business hours starts e-mailing either late at night or early in the morning)
- Check subject lines
- Don’t edit old e-mails and send, take the time and write a new one.
- Don’t gossip – keep personal e-mails personal; don’t send them out while at work.
Remember: Even though your e-mail may be to one person, it may be read by many people and therefore open to general scrutiny. It takes only a few moments of double checking to protect yourself. Always proofread before sending.
 The General Ledger, April, 2010