According to Sheila…

Groundhog Day…What are the odds?

The overall consensus, except in Punxsutawney, Pennsylvania…is that the groundhog’s predictive accuracy rate is 39% according to the National Climatic Data Center. I wonder how much money would be saved if news rooms & radio stations across America gave weatherpersons a day off without pay every time their accuracy level dropped below this percentile.

Considering the popularity of the lottery, I’m surprised we don’t just flip a coin or draw a number to determine what day & time spring will actually arrive. Never mind… somebody already printed it on all the calendars.

After the movie, Groundhog Day, aired in1993…how do we know the groundhog doesn’t come out on Feb. 2nd to see why the upstairs neighbors are tromping all over his roof and making so darned much noise? Is it all that unlikely that if the poor little groundhog wasn’t so tired, it would love to confront the humans dropping by uninvited?  What if our furry friend mutters to himself, “It’s great to have fans, people – but hang out in your own yard and oh, yeah…GET A LIFE!”

Of course, groundhogs aren’t found in every state in America.  Not to worry…each state is adaptive when selecting its chosen mammal. For example, Texans never blinked before selecting the armadillo.

Here’s a fact I just discovered. In 2009, Sarah Palin, (governor at that time), signed legislation declaring Feb. 2nd Marmot Day in Alaska. Groundhogs are scarce up there, but marmots appear undeterred by the cold. One thing I don’t understand though. The same ritual is observed up north…the waiting for a shadow which predicts six more weeks of winter.  Come on, folks, we’re in Alaska for goodness sakes. Isn’t winter continuing another 6 weeks considered completely NORMAL?

How’s a hearty little groundhog from any of the lower states going to compete with those odds?

News Flash: The Oregon Zoo celebrates Hedgehog Day on Thursday, Feb. 2nd.  At 10:00 a.m. come see the adorable African pygmy hedgehog prepared to be the star of the show. Watching for his shadow is free with zoo admission.  Enjoy!

According to Sheila

The Other 364 Days

It’s hard for me to transition from “gobble-gobble-gobble” to “Ho-Ho-Ho” quickly.

Feeling off balance is easy on the monetary roller coaster ride between Thanksgiving & New Year’s Day.

Businesses don’t want to ‘miss the boat’; Consumers don’t want to ‘be taken for a ride’; while ABC News challenges each of us to buy at least one item on our Xmas list that’s ‘Made in America’ in order to stimulate our economy & create jobs.

Let me stop and catch my breath!

I can’t help wondering…since technology allowed our world to get so BIG so quickly, maybe we need to think smaller to thrive. After all, no matter how many ‘friends’, ‘tweets’, or ‘hits’ become our measuring stick, let’s not be so short-sighted  that we forget each person still makes only one choice at a time and most of us prefer to do business and spend time with people we know and trust.

I’m a fan of ‘Made in America’, but ‘Made in the Kitchen’, ‘Made in the Classroom’, and ‘Made in My Spare Time’ are some of my favorites. None can compare with “I made this just for you!”

In 2012, there will be 364 days not assigned the expected greeting of, “Happy Thanksgiving” or “Merry Christmas”. 

I will find a way to be grateful for my life EVERY day – no exceptions, and realize my ‘Merry’ is always inside of me.

The more we succeed where we are – the more we understand, “It IS a Small World After All.”

 

According to Sheila…

MOTHER NATURE

Mother Nature is incredibly smart, but you need to look behind her mask.

I already know which trees in my neighborhood start changing colors first and the ones scheduled to become breathtakingly beautiful.

 Historically, I resent the gusting October winds & rain determined to drain the magical colors from my maples before ripping them from the sturdy branches they called home. Adding insult to injury, these storms scatter my pummeled pals until they cover my sidewalks, gutters and lawn. I DON’T NEED MORE TO DO!

LIGHT BULB MOMENT:

Nature released each leaf at precisely the time it needed to go.

The tree itself, all the creatures dependent on it, plus the beneficiaries of its leafy children who raced off to play will get bigger and stronger next year because of Mother Nature’s wisdom.

I wonder as I reflect on my decisions in business and at home…

What am I holding onto that interferes with the health of my next season?

Is there a pet project, a bad habit, or a self-defeating attitude begging to fall away?

New growth is impossible until release of what ‘no longer serves me’ is free to go elsewhere!

I know she’s right…but… IT’S HARD NOT TO ARGUE WITH YOUR MOTHER!

According to Sheila…

Columbus

                We shouldn’t be so hard on ourselves when business isn’t going according to plan.

                Remember – Columbus Day is still on everyone’s calendar.

                This poor guy ended up on the wrong continent more than once, in a different ocean, never found a single spice he could take home to Liz, and survived multiple mutinies. This last fact leads some of us to conclude that at least a small percentage of his employees knew long before Houston existed – they had a problem!

                Yet, this perfectly imperfect human managed to make a lasting impression on America & became a day off for thousands of government employees and banks still grateful for his courageous legacy once a year.

                My Conclusion:  Be BOLD! Never GIVE UP! Make a new plan…and oh, yeah…always have another potential business name in your back pocket.

–Sheila Askov

Accountable Plan

We use all our resources to bring you useful and up-to-date information.  This item comes from the The General Ledger.

What makes a reimbursement plan “accountable”?

Reimbursements to employees for tools and equipment used in the business are tax free when they are part of an accountable plan. An IRS ruling shows how to make the plan qualify. 

How the system works: A taxpayer started a firm that sold professional tools and equipment and the services to support and repair the equipment. It hired technicians at hourly wages. They had to provide and maintain their own tools and equipment and use the tools only in the taxpayer’s business. The business reimbursed the technicians for some expenses incurred in buying, maintaining and being trained to use the tools. Each technician was told at the beginning of the year the maximum reimbursement he or she was eligible for; but to be reimbursed all costs had to be documented and there was no guarantee the maximum reimbursement would be received. The reimbursed amount was unrelated to compensation.

 The company’s question to the IRS: Can this qualify as an accountable plan?

 IRS Ruling: The reimbursement plan is an accountable plan, even though employees are not reimbursed for 100% of the business expenses incurred. There is a business reason for the plan, employees must substantiate the reimbursements, and employees do not keep excess reimbursements. Therefore, reimbursements to the technicians are not included in’ gross income. [LTR 200930029]

If you have any questions, please give us a call.

Tax Tip: HOME OFFICE EXPENSE

Is your business office in your home? Did you know that the IRS allows you to take a tax deduction for this?  There are however, certain parameters.  To qualify, the area must be used regularly and exclusively for business purposes.  It should also be a clearly defined area, like a room in your home.  It must be the principal place of business and/or a place used to meet or deal with clients or customers.  A guest book or sign-in log will help substantiate this deduction.

All expenses related to the home; your mortgage, property taxes, utilities, alarm, etc., can be deducted at the percentage for the home office.  This rate is determined by dividing the square footage of your office space by the total square footage of your house.

Different rules apply for day care and adult foster care homes. Consult with your CPA and/or tax preparer.

Tax Tip: MEALS & ENTERTAINMENT

As with mileage, it is important to keep good records of all your meal or entertainment expenses throughout the year. In addition to the price of the meal (how much), the IRS wants to know the 4 W’s:

  • who you were with – names of your guests
  • why you met – reason for your meeting
  • where you were – restaurant or meeting place
  • when you were there – the date

Write these items on your receipts or keep a detailed log. Should the IRS decide to audit your company, they will throw out any meal expenses that do not comply.

Entertainment is the same and will often be connected to a meal.  Again, records with who, why, where, and when must be kept.

The same rules apply when travelling.  You can use the federal per diem rate for meals and/or lodging.  With the exception that self-employed individuals must use actual lodging receipts. Current per diem rates start at $111 for Lodging and $52 for Meals and incidentals, but vary depending on what city you are in. Check with your bookkeeper and/or accountant for specific rates.

Tax Tip: RECORD YOUR MILEAGE

It is very important to keep a good record of your mileage for tax purposes.  You should always record the beginning and ending mileage each year.  This is important whether you use mileage or depreciate your vehicle.

When you use mileage, you should keep some kind of log.  And it is important that you be consistent.  According to the law, you are required to record the following:

  • where you went
  • how many miles from your office to your client or vendor
  • the purpose of your trip
  • and the date

Unless your vehicle is industry specific, for instance, a truck or van filled with equipment and does not carry passengers; you will always have some mileage that is personal.  This is also true of a vehicle that is being depreciated; so it should not be considered 100% business.

By keeping an accurate mileage log you will be able to take full advantage of your mileage deductions.  And should you be audited, your log will help ensure that you do not lose precious tax reductions.

Sandra Vincent, The Bookkeeping Company

VACATION – WRITE OFF or NOT

Vacations are fun and usually for your personal pleasure.  However, sometimes you use part of your vacation to explore or expand your business opportunities.  If you do this, and keep good records, you will be able to write off at least part of your vacation.

To define your business part:

  1. Record where you go and why, the business reason.
  2. Record whom you meet with and where.  Get business cards and/or brochures.
  3. If you are attending a conference, keep your paperwork.  If the conference is the reason you are going and you spend an extra day or two, the entire trip may be deductible.
  4. If you take your spouse or family with you, you can only write off your portion of the trip unless they work in the business.

It is very important to show that you were working on your business so the more materials, addresses and names that you have the better.  Photos can be helpful as well; for example, if you are a realtor looking for houses to sell.

Discussing these issues with your tax consultant BEFORE your trip can help make compliance much easier than trying to go back and get the documentation later.

Sandra Vincent, The Bookkeeping Company

Join us in the biggest opportunity to hit East County – the USS Ranger

The Bookkeeping Company has partnered with the USS Ranger Foundation in an exciting community project that will positively impact the whole region and there is opportunity for everyone to get involved.

How much do you know about the efforts to bring the retired supercarrier USS Ranger to the Chinook Landing Marine Park area on the Columbia in Fairview, Oregon?  Here are the highlights:

A Community Heritage Center will be created that will serve not only East County but the states of Oregon and Washington and include:

  • Educational and Vocational Training Opportunities
  • Museum for all Branches of the Service
  • Memorial for all Veterans
  • Civic and Convention Space for All
  • Economic Development for the Region
  • Emergency Preparedness Site for Disasters

This project is well on it’s way to a scheduled opening in 2015 and will bring an estimated 350,000 visitors to the ship, with an expected impact of 46 million dollars a year into the local economy and over 500 direct and indirect jobs.

Support has been fantastic: all local cities (including Portland and Vancouver), Senator Merkley, Congressman Blumenauer, Senator Wu, the Oregon State Legislature just passed a joint resolution in support, Clackamas County, Multnomah County Commissioner Diane McKeel, Business Organizations, Tourist Organizations, Veterans Groups and many, many individuals. It’s hard to find a project of this size that has this much broad support.

For more information on the project, visit the website at http://www.USSRanger.org. The Project Overview can be found on the lower right  hand side of the Home Page.

There are many ways to get involved in this exciting project!

  • Volunteer:
    • Contact Ron Witherup, Volunteer Coordinator at Ron.Witherup@USSRanger.org. There are opportunities to help at summer festivals, hand out flyers, get your businesses involved, help in the store and more!
  • Donate:
    • Contact Shannon Chisom, Director of Development at Shannon.Chisom@USSRanger.org or call 503.750.3785. Each and every dollar is important right now! We have a Founding Partner’s Club to join, or just drop your spare change.
    • You can also donate online at www.USSRanger.org
  • Stay posted on our progress. Join one or more of our social media sites:
  • To find out more about getting involved, contact Shannon at Shannon.Chisom@USSRanger.org or call 503.750.3785.

This will be the biggest thing to hit East County in years, don’t miss your chance to be a part of the excitement. The Bookkeeping Company is doing its part.  How about you?